Office Equipment Help Desk: Collate Copies

Submitted by Anonymous (not verified) on Mon, 11/13/2017 - 13:07
stacks of collated paper on desk

Learning all the tips and tricks when it comes to your office equipment can be tricky, but it’s worth learning how to operate your machine beyond the basics. We’re here to help you learn some of the things you can do. Today we’ll look at collating copiers.

Collating copies simply means to set up print jobs into a predetermined sequence. Most copiers will allow you to collate automatically, though some analog copiers require you to use a sorting tray.

Collated copies print in the sets you want them, rather than one page at a time. Say for example you have three pages in each packet and you need three sets. Uncollated copies will print like this:

1,1,1 2,2,2 3,3,3

You would then have to put 1,2, and 3 together yourself. It’s probably not that big of a deal in this example, but if you’re printing for a larger group, or if you have multiple pages, it can be time-consuming.

Collated copies, on the other hand, print each set together, like this:

1,2,3 1,2,3 1,2,3

Some copiers will even staple those sets for you.

Here’s how you collate.

First, put your documents in the feeder either face up or down, depending on your copier’s requirements. Next, find the collate button. This might be a regular button on your copier, or it could be on the touchscreen. In some cases, it is under “Finishing.”

After selecting “Collate,” you should be able to program how many sets you want to be copied – usually anywhere from 1 to 999.

That’s it!

To learn more about your office equipment’s potential, or to learn about the excellent products and services we offer, contact Bay Copy today!