If you’re not quite sure how your office equipment is being used, it’s time to take control.
Inefficient and wasteful uses of your office equipment can cost you time and money in the long run. The expenses related to printing, for example, can add up to a significant portion of your overall spending if you don’t pay attention.
Sure, it takes a bit of time to get printer use under control, but once you gain a sense of what needs to change and get everyone on board with new policies, it’s easy to keep it going. Here are some ways you can address and correct wasteful and inefficient uses of your printers.
1. Take a Look at Supplies
One of the key areas that companies struggle with is the supply closet. Without any set plans or regular ordering, it’s easy to get caught in the loop of either over- or under-ordering. Or, perhaps you’re one of the many businesses that forget to order until something runs out, which results in lost productivity because the printer is unusable until the supplies arrive. No matter what the case may be, it’s good to get a fresh start in the supply cabinet. Set up regular schedules, consolidate your supply deliveries, and implement max/min supply numbers. You’ll save a ton of time and money over time.
2. Adjust Default Settings
Most users who print don’t stop to think about the settings unless they need to switch from black and white to color. Some offices don’t even change that and just print everything in color. No matter what the case may be, it’s a good idea to update default settings on everyone’s computer. Some examples of better changes include duplex printing, monochrome, or draft mode. Users then can change to color or higher quality prints if they need to for special print jobs.
3. Set Up Policies
It might take some time to get used to, but implementing new policies is the best way to ensure everyone is on board with printing wisely. Some policies you might want to instate include: not printing emails, being mindful of what is being printed, or changing formatting. Any policies that lead to a reduction in waste and less erroneous printing is well worth the time and energy to implement.