In an earlier post we talked about a Managed Print Services (MPS) audit – the practice of going through your business’s practice of how you generate documents and how you can save on the costs of doing so.
To recap, most businesses and organizations spend up to 3% of their total bottom line associated with the costs of generating documents. There are some industries where these totals may run even higher – such as the healthcare industry, and other businesses that are “print heavy” such as real estate, and certain non-profits.
And a Managed Print Services (MPS) program can reduce those costs by as much as 25%.
In this post, we’ll first look at what you might call a “rookie error” when it comes to selecting printers. Many businesses operate with multiple printer and copiers. When one breaks, or a business needs to add a printer to the fleet, the temptation may be to go out to one of the discount “big box” stores and buy a $279 printer which appears to do everything you need it to: it prints in color, it scans, and best of all, it’s ready to go. You can hook it up to your WiFi and you’re all set to go.
But, what you may not know is that even though the printer is sold at a very affordable price, the replacement costs for the printer cartridges is expensive, and they have a comparatively short lifespan. What that means is that the cost to generate each page you print may be four or five times more expensive than it would be on a more efficient model.
In future posts, we’ll dive deeper into the benefits of Managed Print Services and how it can work for you. Meantime, though, if you have any questions, please email us, info@baycopy.com.