BayCopy Digital Solutions Provider

Redefining Print Management

A recent study by the market research firm Gartner indicates that through 2008, companies that actively manage their document output fleets will be able to save between 10 and 30 percent of their recurrent spending. Other surveys have indicated most companies spend between 8 and 15 percent of their organization's total revenue on document creation and management. Companies are more equipped to achieve their corporate goals and objectives by concentrating on their core competencies while an effective solutions provider manages their document processes.

Managing Print is Frustrating

Printers are everywhere and management is difficult. According to Buyers Laboratory, “Ninety percent of all companies do not track their printing costs.”

IT personnel spend unnecessary time responding to printer problems (ITC
reports that IT departments spend 15% of their time on printing and related issues!).

Most offices contact multiple vendors for service and supplies, and cut individual Purchase Orders to handle each day’s problem.

Printers break down during important jobs (Murphy’s Law!).

It is difficult to determine the actual costs associated with printing.

MANAGED PRINT SERVICES BROCHURE

Managed Print Services

Managed Print Services - The Perfect Business Solution

With over 50 years of industry experience and a market research, Bay Copy has been dedicated to taking a proactive approach to meeting the ever changing needs of our customers by creating an Managed Print Services Program. We recognize the vast administrative burden that occurs in your industry. Therefore, we consider your goals and objectives while reviewing the specific burdens your staff faces, the current configuration of your operation, and the costs associated with your current program.

If you are a typical organization

You do not know how many output devices you have!
You have 10 times more output devices then you actually need!
You have no idea how much you spend on documents!
You do not track helpdesk support calls!

Fact:

Companies spend 1-3% of their annual revenue on document output (Gartner)
IT spends 15% of its time on printing and related issues (IDC)
Printers account for more than 50% of network traffic and up to 60% of helpdesk calls (Information Week)

Our Managed Print Services Program is designed to help you identify your costs, improve your overall document output strategy and manage your assets over their entire life cycle. The three steps our program takes are:

Identify:

Physical Analysis/Site Survey - Complete inventory of your physical assets, office layout and ergonomics study
Print Analysis - Full print analysis of documents printed, printer utilization and costs per page
Application Analysis - Identification of mission-critical applications and document workflow
Financial Analysis - Inventory of financial assets as to ownership,. costs, entitlements, depreciation and capitalization

Improve:

Redeployment - Based on printer utilization, page costs and application requirements
Technology Refresh - Entire fleet is placed under a predetermined lifecycle schedule to ensure optimal performance

Manage - Lifecycle Asset Management:

Tailored service levels - for help desk, installations, de-installations, removal, moves, on-site services, preventative maintenance, network support, consumable replacement, depot repair
Remote Monitoring with Print Tracker Software
Flexible and Continuous Improvements

Let Bay Copy save your business up to 30% on your total in-house printing costs.

Call today for a free analysis of your current printing requirements and we will show you how to improve the way you handle printing.

1(888)871-7151 X134